This guidance assists the reporting of students enrolled in Trades Academies/Secondary Tertiary Programmes (STP), and other part time tertiary programmes by schools, kura and wharekura.
This ensures that:
- Roll returns accurately reflect the programmes students are enrolled in
- Operational funding and staffing entitlements received are correct
- Roll return submissions do not need to be re-submitted following variance reports or audit purposes
How do I ensure students in these programmes have been reported accurately?
Your school is likely to have a student enrolled in one or more of the following types of Secondary-Tertiary Programmes. While the programmes themselves may appear to be similar, different reporting steps are required in your Student Management System (SMS) as outlined in the table below:
Programme Type |
How to determine type |
How to report in your SMS/Roll Return |
|
Secondary-Tertiary Programmes (Trades Academies) |
All students formally funded via the Secondary-Tertiary Programme (STP) budget will be confirmed by the programme Lead Provider. If a student isn’t confirmed as an enrolled in an STP funded place, then they should not be reported using Codes 1 to 24. Funded via the Ministry of Education. Code 11 is no longer valid. |
Student Type: RE* Provider Code: 1 to 25 FTE Rate: 0.0 to 1.0 Timetable Code – STPR |
|
Other Dual Enrolled (e.g. 3+2 via DQ1-2 Fund - previous SAC L1 and L2) |
The Tertiary Provider (who could be the STP Lead Provider) will confirm those students enrolled in other tertiary funded programmes. The tertiary component of the programme is funded by TEC at no cost to the school. Most likely fund to support - Delivery on the New Zealand Qualifications and Credentials Framework at Levels 1 and 2 (DQ1-2) Fund. |
Student Type: RE Provider Code: 99 FTE Rate: 0.0 to 1.0 Timetable Code – N/A* |
|
Self-Funded / Fee for Service |
The school will be purchasing provision from the Tertiary Provider (as a service provider) using existing operational funding. The tertiary learning component is funded by the school. |
Student Type: RE Provider Code: N/A FTE Rate: 1.0 Timetable Code – N/A* |
*In the ENROL system, the ‘Off site’ flag and Secondary-Tertiary Programme unit type should be selected.
*Timetable codes used for part-time students (when offsite) is at the school’s discretion, although the STPR code cannot be used.
Effects to funding and staffing entitlements
Programme Type |
Funding/Staffing Implications (if reported as above) |
|
Secondary-Tertiary Programmes (Trades Academies) |
Students generate a cash based funding rate ($10,070 per FTE GST excl.), e.g. for a student in a four day per week programme the school would generate $8,056 per annum. Students are not counted on the schools regular rolls used to determine regular operational grants and staffing entitlements. The cash based funding can be used at the schools discretion, but it is expected that a proportion of the funding will supplement reduced regular operational funding and staffing entitlements. |
|
Other Dual Enrolled (e.g. 3+2 via DQ1-2, previously SAC) |
Students are counted on the schools regular rolls used to determine regular operational grants and staffing entitlements. Note that students must be counted as Part Time students if offsite for more than five hours (e.g. if the teaching time in school falls below 20 hours per week). Most likely to be funded from the 'Delivery on the New Zealand Qualifications and Credentials Framework at Levels 1 and 2 (DQ1-2) Fund' - previously known as Student Achievement Component (SAC). |
|
Self-Funded / Fee for Service |
Students are counted on the schools regular rolls used to determine regular operational grants and staffing entitlements. Students are counted as Full Time students since the school’s operational funding is being used to purchase provision from a provider. |
Additional information for schools, kura and wharekura
- The information contained within this supplementary guidance should be shared with staff who are involved in the roll return reporting process or secondary-tertiary programmes.
- The Ministry of Education Roll Return team will make contact with all schools in mid-March to advise of any variances in reporting that differs from expected Roll Return numbers
- As with regular roll return reporting, your school may be audited to check the accuracy of your reporting for Secondary Tertiary Programmes.
- Those schools with a Notional Roll (e.g. Teen Parent Units, Activity Centres, Special Units/Schools) are still eligible to participate in Trades Academies, although should note their reporting and funding will be unchanged. The tertiary components will though be funded to the Lead Provider at no cost to the school assuming the student is eligible to participate.
Resources
For further information on Secondary-Tertiary Programmes, Other Dual Enrolled courses and Roll Returns, please check:
- Trades Academies/Secondary-Tertiary Programmes
- Other Dual Enrolled (e.g. SAC funding) - Tertiary Education Commission website
- School roll return guidelines - Education Counts website
Or contact us by email at trades.academy@education.govt.nz.